One row per item, profit worked out as you type, running costs kept apart, and a summary that adds it all up. Free, for Excel, Google Sheets and Numbers.
What is in it
Items
One row per item: what it cost, what it sold for, the dates, and profit worked out on every row.
Expenses
Running costs that belong to no one item: packaging, mileage, subscriptions.
Summary
Items in stock, money tied up, sales, item profit, running costs, net profit and margin, all added up for you.
Read me
How to fill it in, and how to bring it into Vintify.
Items
Expenses
Write the cost down on the day you buy. It is the one figure nobody can reconstruct later, and every profit, margin and tax line is built on it. Postage to get the item to you and any repair go in beside it, so the row carries everything the item cost before it earned a penny.
Keep running costs on their own sheet. Mailing bags, a subscription and fuel belong to the month, not to any one item. Putting them in an item's costs understates that item and loses them from every other; the Summary takes them off item profit as one line, which is also how a tax return wants them.
Read the Summary once a month. Money in unsold stock is the figure that catches people out: a good sales month can still leave more cash in boxes than it brought in. Margin says whether the selling is worth it, and net profit is what you actually kept.
The sheet stops at the typing. It cannot pull a sale in when it happens, notice that something has sat unsold for forty days, or tell you which brand is paying. That is what Vintify does, and it reads this file.
Read next: how to track your Vinted sales and profit, the complete Vinted tax guide and why profit per item is the metric.
Yes. It is a plain Excel file with no macros, no sign-up and nothing that phones home. Download it, keep it, share it.
Yes. In Google Sheets use File → Import and choose the file; the formulas and dropdowns come with it. Numbers and LibreOffice open it directly.
They are the column names Vintify itself writes when it exports and reads when it imports. Keep the header row as it is and a sheet kept in this template comes into the app with every column mapping itself, and an export from the app opens in the same shape.
Only a fee taken from you. On a standard Vinted sale the buyer pays the buyer protection fee on top of your price and you receive the price you listed, so leave it at 0. Fill it in for eBay or any platform that takes a cut, from that platform's own fee page.
Sold price minus cost, postage in, extra costs, fees and postage out, on every row, the moment a sold price goes in. The Summary sheet adds item profit up, takes the Expenses sheet off it for net profit, and shows margin as a share of sales.
Because it cannot: what you owe depends on your other income and your allowances, and a figure built from a third of the inputs would be wrong. The complete Vinted tax guide on this site walks through what HMRC asks and how the records in this sheet answer it.
Fill itself in. Vintify syncs your Vinted and eBay sales every hour, and whenever you press Sync now, keeps the cost you logged against each item, and does every sum on this sheet for every item, with the tax report, the analytics and what to buy more of. You can import this very sheet to start.
Sync your sales, manage your stock and see your profit, from day one.
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